Sunbelt streamlines e-mail disclaimers with Ninja Disclaimers

Windows Networking Strategies This newsletter is sponsored by Arsenal Digital Solutions Traditional Backup vs. On-Demand Data Protection Services: Critical Questions for IT Decision-Makers When deciding on a data protection solution, budget limits, service quality, and compliance requirements all weigh on the minds of IT leaders. A single overlooked issue can mean the difference between disaster and continuous operations. In this Webcast, Doug Chandler of IDC will explain how many companies have evaluated their data protection choices in today's market and made a successful transition from in-house backup and recovery operations to service-based solutions. Click here to listen to this webcast today! Network World's Windows Networking Strategies Newsletter, 07/11/07 Sunbelt streamlines e-mail disclaimers with Ninja Disclaimers By Dave Kearns You probably don’t examine the disclaimers at the bottom of e-mails you receive as closely as I do. They do, on occasion, give me a chuckle. Far too often, a note from a senior exec – or even a marketing, or PR contact – will end with something similar to: "This message and any attachments are solely for the intended recipient and may contain confidential or privileged information. Any disclosure, copying, use, or distribution of the information included in this message and any attachments is prohibited. If you have received this communication in error, please notify us by reply e-mail and immediately and permanently delete this message and any attachments. Thank you." It’s just silly (or poor business) to send content to a reporter and then enjoin him/her from actually reporting the content! Manage Insider Security Threats Experts say 75% of security threats come from inside your organization. Watch the latest Network World Editorial Perspectives Webcast today, "Security From the Inside," and learn which technologies and processes best protect your intellectual property and assets inside the perimeter. Click Here to View But that’s what happens with poorly administered disclaimers – they’re applied, willy-nilly, to every outgoing message. Worse, though, are organizations that rely on users to implement their own disclaimer system. You, as the harried network manager, of course, are the one who will eventually be blamed when some rookie reveals the crown jewels to a competitor! But that no longer needs to happen. Sunbelt Software, best known for protecting your network from inbound attacks (its motto: “we keep the bad guys out!”) has just released Ninja Disclaimers, a policy-based tool allowing administrators to create automatic global and user-based disclaimers for all outbound e-mail for Exchange 2000 and 2003. The disclaimers functionality is designed to be seamlessly implemented within an organization without interrupting existing antispam and antivirus solutions. Using the product, administrators have the ability to configure disclaimers based on specific users, groups, domains, or public folders. Ninja also prevents multiple disclaimers when replying or forwarding and gives administrators the ability to allow users within different departments to add or bypass a disclaimer on a per e-mail basis based on predefined keywords that are included in the body or subject of the e-mail. In other words, sending product information to a reporter could be flagged as one situation in which the disclaimer is removed! Disclaimers that go out haphazardly, or require a human to review each outbound e-mail are, essentially, useless. But rules-based disclaimers can be an effective tool in protecting your organization – and recommending such a tool can be a big plus on your record at employee review time! Ninja disclaimers is a new module for Sunbelt’s Ninja Email Security, the antispam and antivirus product for Exchange whose claim to fame is that it takes half the admin time compared to other products that protect against spam, viruses and malicious attachments. You can read a white paper by Michael Osterman, author of Network World’s Unified Communications Newsletter testifying to that. At $99 per managed user, the products is a small price to pay to keep your company from being a laughing stock or, more importantly, from revealing confidential information to those who shouldn’t have it.   What do you think? Post a comment on this newsletter

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Contact the author: Dave Kearns is a writer and consultant in Silicon Valley. He's written a number of books including the (sadly) now out of print "Peter Norton's Complete Guide to Networks." His musings can be found at Virtual Quill. Kearns is the author of two Network World Newsletters: Windows Networking Strategies, and Identity Management. Comments about these newsletters should be sent to him at these respective addresses: windows@vquill.com, identity@vquill.com . Kearns provides content services to network vendors: books, manuals, white papers, lectures and seminars, marketing, technical marketing and support documents. Virtual Quill provides "words to sell by..." Find out more by e-mail. This newsletter is sponsored by Arsenal Digital Solutions Traditional Backup vs. On-Demand Data Protection Services: Critical Questions for IT Decision-Makers When deciding on a data protection solution, budget limits, service quality, and compliance requirements all weigh on the minds of IT leaders. A single overlooked issue can mean the difference between disaster and continuous operations. In this Webcast, Doug Chandler of IDC will explain how many companies have evaluated their data protection choices in today's market and made a successful transition from in-house backup and recovery operations to service-based solutions. Click here to listen to this webcast today! ARCHIVE Archive of the Windows Networking Strategies Newsletter. BONUS FEATURE IT PRODUCT RESEARCH AT YOUR FINGERTIPS Get detailed information on thousands of products, conduct side-by-side comparisons and read product test and review results with Network World’s IT Buyer’s Guides. Find the best solution faster than ever with over 100 distinct categories across the security, storage, management, wireless, infrastructure and convergence markets. Click here for details. PRINT SUBSCRIPTIONS AVAILABLE You've got the technology snapshot of your choice delivered to your inbox each day. Extend your knowledge with a print subscription to the Network World newsweekly, Apply here today. International subscribers, click here. SUBSCRIPTION SERVICES To subscribe or unsubscribe to any Network World newsletter, change your e-mail address or contact us, click here. This message was sent to: networking.world@gmail.com. Please use this address when modifying your subscription. Advertising information: Write to Associate Publisher Online Susan Cardoza Network World, Inc., 118 Turnpike Road, Southborough, MA 01772 Copyright Network World, Inc., 2007